Categories: Technology

How Search Is Impacted When Your Company Is Over-Organized

The battle for efficiency rages on as companies begin to store information in more and more different mediums. Sure, they work great for document sharing, collaboration, and access while traveling, but it is still just another system to sift through. Whether it is the cloud, Dropbox or even Google Docs, someone is going to have to search quite dedicatedly in order to find what they are looking for, something that could be tedious and annoying at times.

The hard truth is that organization is a waste of time and resources according to a fresh infographic presented by Docurated (design by NowSourcing.) The fact of the matter is that no matter how much folder structure, keywords, or tags you have, documents are going to get lost. This leaves knowledge professionals with up to 50% of their time to search around for information, when they only spend 5%-15% reading it. On average, it takes about 18 minutes to search for a document and 7.5% of all documents get lost, not even counting the 3% that get mislabeled and are gone forever.

Cloud storage options have greatly improved collaboration levels and mobility of information, but has also made the “where the heck did I put this document?” question a company mantra. Each week, employees using the traditional file and folder document method spend five hours searching for docs, a little over two hours searching for, but not finding docs and another 2 hours recreating lost docs.

So if organization itself is a seemingly unsolvable problem, that doesn’t mean companies and employees will have to bite the bullet and accept that their job will have to be based off of searching. The solution is to look away from trying to “improve” organization, but rather making search more reliable and accurate. Instead of searching based only off keywords and tags and pulling of folders that might contain what you are looking for, visual results of only relevant and never duplicated results.

Want more out of your organization at your company? Think search instead! Take a look at this infographic for more and let us know what you think in the comments. Like what you see? Give it a share with your friends and leave us a comment letting us know what you think.

Search vs Organization – Battle For Efficiency

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Richard Darell

Richard Darell is the founder and CEO of Bit Rebels, a multifaceted online news outlet that reports daily on the latest developments in technology, social media, design and everything geek. Today this media entity welcomes more than 3.5 million unique visitors per month and is considered the go-to place for people in constant motion. As an Internet entrepreneur, he is dedicated to constantly trying to develop new ways to bring content faster and closer to the end user in a more streamlined way. His excitement for statistics has allowed him to further develop systems that continuously produce accurate and fast-paced analytics to better optimize the approach by which Bit Rebels presents news and content. His graphic design background has proven to be an important tool when designing new systems and features for Bit Rebels since the development of solid and stable code depends entirely on their structure and implemented procedures. Richard currently resides in Stockholm, Sweden and directs the Bit Rebels offices in both Stockholm and Atlanta. You can reach Richard at richard@bitrebels.com

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