As eLearning and remote working are gaining momentum, the need for a learning management system has become inevitable. It allows your organization to manage, track, and trace the learning progress of employees and online learners.
What Is A Learning Management System?
A learning management system or an LMS is a web-based platform that is used for planning, implementing, and tracking online learning and training. It makes learning more accessible and affordable. It helps in closing skills and knowledge gaps and thereby upskilling or reskilling the employees.
As many organizations are now moving towards online training and work from home is the new normal, it is important for them to pick the best available LMS. There are two types of LMSs:
1. On-premise Or Open-source LMS
It is an LMS hosted locally on a business’s or organization’s server. So, your organization is fully responsible for its management and oversight. For instance, they have to decide which hosting capacities are needed, install the required security updates on the server, and facilitate up-scaling, if required.
2. Cloud-Based LMS
It is an LMS located on remote servers. Cloud-based learning management systems host eLearning via the internet, in contrast to hardware or software on certain devices. Since they are hosted on the internet, they are accessible to anyone who has been given safe and secure access through a web portal.
Since cloud-based LMSs are more accessible and flexible, they are the best option for your organization.
The Benefits Of A Cloud-based LMS
1. Easy Setup And Maintenance
Gone are the days when a huge team of IT professionals was needed to install, manage, maintain, and update heavy software.
A cloud-based LMS is easy to set up and maintain. The organization can easily manage and maintain the platform remotely. The online instructors can upload eLearning material anytime and keep updating the material stored in the online training library.
2. Low Costs
Investing in a cloud-based LMS is more cost-effective than buying a software-based platform in the following ways:
- The organization pays only for those services that they need.
- No need to pay installation fees and the upgrades are available at a very low cost.
- The organization can also ask the LMS provider to manage the software for them. This helps in saving a significant amount of money that one spends on capital expenditures as well as operational and implementation expenses.
3. Immense Storage
The biggest problem associated with traditional training was that it required huge physical spaces for conducting the training, storing documents and files, and a server inventory as well. This was not just costly, but also making available physical space was a daunting task.
A cloud-based LMS completely eliminates the need to spend money on extra infrastructure. The online instructors and eLearning project managers can upload all the necessary eLearning material on the online training library.
4. Fully Secure
The online training library and the central database contain sensitive and important information. This includes- personal details of employees of online learners and online instructors; self-tailored eLearning material which might have taken months for an instructor to design and other important information as well.
A cloud-based LMS ensures that there is no personal data breach of information and the security and privacy of the user database are maintained. This is done by imbibing a variety of safety measures like- data encryption, password protection, and secure socket layer (SSL).
5. Streamlines Entire Training Process
A cloud-based LMS automates the entire training process, which includes online course delivery, assigning eLearning projects, evaluating online training assessments, completion of training, etc. This reduces the manual and administrative burden on the organization. Also, it provides just-in-time support to online learners. For example, a cloud-based sales training LMS is widely used by organizations to streamline workflow and training, for better outcomes.
6. Mobile Responsive Design
Today, mobile phones have become an integral part of our life. That 6-inch device has become our all-day partner and stays in our hand, pocket or bag throughout the day. Due to its increasing use, mobile training is what is the new normal and is called to be the future of workplace learning.
A cloud-based LMS facilitates mobile learning. The employees and online learners can log in via mobile or tablet and access all the necessary online training resources. This means you no longer have to sit at your work desk and complete courses.
Many organizations and educational enterprises require a highly customizable LMS solution. This allows them to choose colours, fonts, background, templates and so on.
A cloud-based LMS is a quick fix in this direction as it allows you to change the configuration as per your need.
8. Easy To Use
Whether you are an online instructor or an online learner or an eLearning project manager or HR, you can access cloud-based LMS anytime and anywhere. All you need is a good internet connection and a mobile/laptop/desktop. The user can access the web portal by entering the login ID and password. Such flexibility increases motivation to work and may increase engagement rates as well.
9. Collaborative Learning
A cloud-based LMS brings the globally dispersed workforce under one roof. It enables the inclusion of collaborative tools to facilitate better communication between the online instructor and employees or online learners.
Online forums, communities, private chats, Q&A with experts, weblogs, web conferencing, webinars etc are a few such collaborative tools.
Even if the online learners and instructors are contained in different geographical boundaries, they can access online training easily. Most importantly, the language of eLearning resources can be changed based on the location of the user. eLearning projects can be assigned to employees or online learners who are geographically apart. The above mentioned collaborative tools aid in accomplishing the projects and online training.
As your organization grows, you begin hiring more employees. A cloud-based LMS thus ensures that irrespective of the addition or deduction of employees, the online training keeps going forward. You don’t need any extra hardware or software for meeting the growing demands of your organization.
A cloud-based LMS provides countless benefits. User-friendly interface, easy-peasy accessibility, and scalability make it worth investing in. It makes 24/7 learning a reality and provides a fantastic eLearning experience to users.
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