Many of the managers and employers out there do not like the idea of them having to manage a remote workforce. They feel that they will not effectively be able to keep track of their employees and note their progress. Since these employees are remote, it is actually difficult to know for sure what they are up to and how far they have come since the time they joined the company. However, employers need to also realize that they can tackle this issue with the help of stating clear objectives, using an intuitive time tracking system, and frequently communicating with their employees with the help of video conferencing.
We decided to take a closer look at how you can use video conferencing to increase communication with employees, and with great results, manage a remote workforce. Here are a few ways companies can make sure they effectively manage their remote workforce.
Ensuring Greater Communication
Companies need to make sure that they are regularly in touch with these remote employees so that the employees can work more effectively, and the employers can keep guiding them with whatever they should be doing next.
This not only helps to get the job done faster, it also helps to make sure that these employees have a greater connection with the organization and are far more engaged as they otherwise might be. According to Entrepreneur, with regular communication, the amount of comfort these employees will feel towards the company and their employers will increase. This in turn will help to make sure that whatever setback the employees might face is freely and instantly communicated to their employers without the need for the employees to feel threatened in any way.
Making Use Of The Video Conferencing Technology
The video conferencing tools provided by Blue Jeans Network and other conference providers are a great way to make sure that team meetings are held as regularly as possible. This way the company is aware of what their remote employees are doing and how much progress they have made since they started working on a certain project.
It also facilities the very important face to face meetings and increases the chances of effective team bonding taking place, even if it is through a computer screen or a mobile device.
Video conferencing is also a great technology to be used for receiving instant real-time updates, regardless of where the employees are located. It is also a great means to access important notes, ETAs, and documents.
Making use of video conferencing technology also helps to remove any chances for miscommunication and helps to create a clear understanding of whatever is required to be done. The technology is amazing at making sure that valuable time is not lost, and the remote employees do not feel isolated in any way.
Staying In Touch
Video conferencing and a greater amount of communication helps to ensure that the workforce remains well connected with the organization which allows them to deliver tasks at the specified deadline.
If a company wants to manage a remote workforce with great success, they also need to remember that they need to have an open door policy where the employees can simply get in touch with the company whenever they feel the need to, as suggested by Clear One.
If there is no open door policy, the employees will become more distant and might not be able to deliver as efficiently as they should. The company can even encourage their employees to send them regular feedback so as to get to know what the employees think of their employers and how they feel the company should improve. Employee feedback is really important for a company to make sure the employees remain highly satisfied so that they are able to deliver optimal results.
Providing The Required Equipment
A company’s remote employees will likely need certain equipment so that they can work effectively and ensure greater correspondence with the company. For instance, if an employee does not have a mobile device handy with them, then the company should take steps to make sure that they get one, as Show My PC suggests.
This will encourage the employees to stay in touch with the company on a regular basis with the help of tools such as video conferencing, and allow them to understand the requirements of the company in a better manner.
All of these things help to keep remote employees engaged and heavily satisfied. Companies should remember that the more engaged and satisfied their employees are, the more willingly they will want to work with them and produce the most optimal results possible.
With the help of video conferencing and regularly staying in touch with employees, a company can increase their productivity and encourage the team to get a lot more work done in the process. Remote employees are not difficult to manage at all. All that is required is proper planning and the use of effective tools and procedures so your company can keep a better eye on your employees.