Why Is A University Attendance Monitoring System Important?

In higher-education institutions, instructors tend to be more relaxed when tracking attendance, mostly because their students are adults. That is why attendance might be taken as frequently as once a week or during key lectures and test days. Unfortunately, such a system is inaccurate and doesn’t work in the long run.

More and more, universities are under pressure to report if students attend classes or not, which is one of the reasons why lecturers need to track their students’ attendance more accurately.

IMAGE: UNSPLASH

What Is An Attendance Monitoring System?

Monitoring students’ attendance has always been an essential part of any educational institution. This is because there is a connection between regular attendance and students’ academic performance. However, with the gradual increase in enrollment, the ability of institutions to manage attendance has become more difficult.

In the traditional attendance monitoring system, students sign their names manually on paper-based attendance sheets. This process takes considerable amounts of time. For that reason, many universities have turned to automatic attendance systems.

A university attendance monitoring system is a computerized software whose aim is to capture students’ attendance data, such as arrival time, duration, and absence. It enables the faculty to record, store, and monitor students’ attendance history. Teachers and students are provided with individual logins and passwords that may be used to mark and record their daily attendance.

Automation of this process can be accomplished in several ways. This includes mobile apps, biometric identification, radio frequency identification (RFID), and face recognition. The attendance marking methods described above save lecturers’ time, reduce their workload, and streamline attendance management.

Importance Of Having An Effective Student Attendance Monitoring System

An attendance monitoring system also plays an essential part in effective student management, both in schools and universities. Automation has certainly contributed to this system by making it faster and smoother.

Administrative processes in educational institutions are heavily reliant on attendance. Hence, students, as well as universities, can benefit so much from an effective automated system, as it enhances both classroom management and student performance.

Time Saver For Teachers And Administration

Teachers don’t have to mark student attendance manually anymore because these systems contain student attendance data. If a university doesn’t use biometric or RFID systems, students can confirm their presence via apps on their mobile or tablet devices. This saves educators significant amounts of time, which they can now use to create better teaching methods and focus more on their students.

Enhanced Student Performance

The system sends students notifications via SMS or emails, letting them know they have missed the class. This is a great way to motivate students to maintain their discipline records. As a result, students’ engagement rate is maximized and improved.

Proper Student Tracking

Automated monitoring attendance systems help keep track of students’ classroom time and ultimately allow lecturers to evaluate students’ performance more efficiently. Biometric or RFID data are generally integrated into attendance systems, bringing greater transparency and accuracy. On top of it, such software is error and manipulation-free. If a student bunks a specific class for a long time, the lecturers and administration will be aware of that and take appropriate action. You’ll find more about it here.

Access To Detailed Students Reports

Marking student attendance and generating reports has never been easier. These automated systems enable students to compete for attendance goals by creating regular reports. The data-driven reports include various bar graphs and charts and provide better statistics for academic records evaluation. This is beneficial, as it pinpoints the exact shortcomings in a student’s performance.

Evaluation Of Teachers

Paying attention to students’ behavior is a good way for the administration to maximize the use of attendance apps. They need to know why students skip some classes more frequently than others. For instance, if a teacher has full attendance each time, then it probably means this class brings students joy and curiosity. With an attendance system, the university administration can evaluate each teacher and encourage others to follow in the footsteps of the ones loved by their students.

IMAGE: UNSPLASH

If you are interested in even more technology-related articles and information from us here at Bit Rebels, then we have a lot to choose from.