Whether it’s a birthday, an anniversary, or any other special occasion, there’s nothing like a well-planned surprise party to celebrate love and friendship and surprise the guest of honor! Meanwhile, organizing a successful impromptu gathering for an upcoming event requires thorough planning, flawless execution, and a good dose of sneakiness. To that end, we’ve put together a useful guide for when you decide to throw a surprise party for your best friend, significant other, or a beloved relative.
Pick A Date Strategically
Choosing an appropriate date for the party is of the essence. For instance, if it’s a birthday, be sure to schedule it a few days before the actual date to avoid raising suspicions. Your loved one certainly knows that you’ll be organizing something, but it’s best to entertain the suspense until the last minute. Also, select a time and date that will be suitable for all friends and family to attend, along with the guest of honor. Choose a weekend day in advance to make sure no one has a busy schedule.
Choose The Venue
The choice of venue will also have its importance in the success of your surprise party. Don’t try and go overboard with a chic restaurant or a fancy hotel ballroom. Instead, choose a place that would seem normal to your loved one, like your house or that of a common friend’s, an eatery you frequent often, or any other familiar venue. In case you choose your favorite restaurant, you want to make a reservation at least three weeks beforehand to get a prime space for all your attendees.
Make A Guestlist And Inform People
More often than not, it’s the guests who unintentionally spoil the surprise. To avoid this, having a limited guest list will make it far easier to handle and coordinate your party. It’ll also be easier to book a restaurant. Invite close friends and relatives only; there will be plenty of opportunities to mingle with acquaintances. Now, it’s imperative that you tell people individually to avoid spilling the beans. Forget about instant messaging groups and call each attendee individually.
Have A Cover Plan
To make sure your guest of honor doesn’t have anything planned the day of the party, make a fake plan to meet up, have drinks, go see a movie, or what you’d usually do on a weekend. This will reserve their time and should prevent you from having to beg them to cancel their existing plans.
Party Supplies And Preparations
There are a great many things you’ll need to deliver a festive, memorable party, particularly if it will be held at a house. Prepare a checklist that includes party supplies, decorations, birthday cake, food, drinks, presents, activities, and more. For an added touch, you could even put together a personalized video or a slideshow to honor your beloved guest. In that regard, using a specialized URL should help you easily download any online content you might need for your little project.
Now, as far as the shopping and preparations, ask one of their close friends to lend you a helping hand, listen to their suggestions, and have them be with the guest of honor before the party starts.
Re-Confirm With The Guests
Everybody is always late at parties. As such, the night before, reach out to your attendees with a call or text and make sure they all show up at least 30 to 45 minutes before the guest of honor makes their entrance. You don’t want anyone running into them and ruining the surprise, which often happens as a result of poor coordination. Stress on how important it is to keep it all a secret.
On the Big Day
Be sure to set up the party at your earliest convenience. This will buy you time in case you’ve forgotten something and need to run a quick errand. After that, get dressed, and prepare to welcome your guests. Coordinate on the phone with the person who will escort the guest of honor and arrive with them at the venue.
Lastly, you’ll bask in the glory of your surprise party once you’ve decided on the big reveal. You could go with the classic “lights off, hide behind the couch, surprise!” strategy, or have people pretend it’s just a normal gathering until the guest of honor finds their name on the cake. In any case, make sure everybody’s on the same page.
And voilà! With these recommendations, you’ll be able to surprise your beloved guest and delight them with something they didn’t expect. Ultimately, it’s essential that you cover your basis and take care of all aspects of the party to make it a resounding success.
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