Cloud storage systems have changed the way we manage our data, but like any database, you need to take precautions to make sure everything you’ve saved on it is properly secure from theft or even hacking. As a good first step in protecting you and your work’s data, you should have a strong password in place and also consider encrypting your company’s data.
When it comes to storing important data, you should consider not placing this data on the cloud and keep it in your local network instead, and additionally, it’s equally important to have files you know you’ll need backing up locally as well.
Finally, after you’ve taken some measures in protecting your cloud storage system, always be sure to test everything to see if the safety measures implemented are sufficient enough. This article will go over five tips to help you keep your work cloud storage safe.
Make A Strong Password
When it comes to someone from the outside trying to get into your company’s data, your password’s strength can significantly impact the outcome of this type of situation. If you want to choose a strong password, avoid making them names that are familiar with you and try to make them alpha-numeric, if possible. Add lots of symbols to the passwords as well to get the most reliable protection possible.
Encrypt Your Data
One excellent way of protecting your data is by encrypting your plaintext into ciphertext so others trying to get into your cloud can’t access your data. If you run a smaller business and are text savvy, you can always try to do the encrypting personally, so only you have access to the encryption key.
Still, if this isn’t the case, according to what an expert IT service provider from Terminal B has to say, you can always purchase software that can encrypt all your employee’s files when they upload them to the cloud. If you want to kill two birds with one stone, luckily, there are many cloud services on the market that also include data encryption as part of their package.
Avoid Storing Sensitive Data
When it comes to storing sensitive data like your company’s finances or future plans, it’s a good idea to simply store these files on a safe and secure local drive. The benefit of having a cloud server is that employees can easily access other employee’s files, but some corporate data doesn’t need to be seen by everyone in the company. By keeping your sensitive data in a secure local network, it’ll be much less vulnerable to hacking, so you’ll only have to worry about what actually matters for your job.
Back-Up Data Locally
Cloud technology is very advanced and has many benefits. Still, one issue with it is that it’s all internet-based for the most part, so if there are issues with your internet or the cloud server, you won’t be able to access any files you’ve previously uploaded to it. A straightforward countermeasure for this problem is to back up your locally so you can readily access them if there’s an issue with the cloud server.
If your company has its own local organizational server, you can always upload your files to there so they can still be accessible to your colleagues, but if this isn’t possible, at least save any critical files to your computer’s hard drive instead.
Test Your Security Measures
Once you’ve taken the necessary precautions for protecting your work cloud storage system, you have to be sure to test them to be sure they’re adequate enough. Select a random employee to try to get into someone’s password to see if it’s strong enough and try to do the same for the encryptions you’ve put in place.
If you want to take an added step to your testing, consider hiring out an IT company to do the testing for you so you can get professional results. Cloud storage has revolutionized the way people work, but it’s essential to know how these systems work and how you can protect your data on them.
If you plan on using cloud storage, a necessary first step in protecting your data is by creating a strong password and encrypting anything you put on it. If you have sensitive files you want to store, consider putting them on your local drive instead of the cloud, and also backup any important files you know you’ll need to your local drive as well as a precaution.
Finally, once you’ve taken these measures to protect your cloud storage system, be sure to test them to see if they’re adequate enough. Having cloud storage can benefit any sized company, but knowing how to keep it safe is critical, so take these tips so you can be sure your data will be safe and sound.
If you are interested in even more technology-related articles and information from us here at Bit Rebels, then we have a lot to choose from.